Intel® Web Invoice

This document will detail the process of how to create a web invoice through the Intel® Web Suite tool. Suppliers are able to submit invoices to Intel through the Web, and the payment process is based on the PO and submission of the electronic invoice. Using this option eliminates the need to submit a paper invoice to Intel. **Items to Note** 1. This feature is not available for all sites. See this link for listing: https://supplier.intel.com/static/ap/forms/Approved_Invoicing_Methods_per_Company_Codes.pdf 2. Include the PO number on the invoice and ONLY one PO per invoice Sets to create a Web Invoice: 1. Go to http://Supplier.Intel.com 2. Click on “Sign In” in the upper right-hand corner 3. Log in with your ID and password, then click “Submit” a. If you haven’t registered to use the Web Suite tool, click on the “Registration” at the top of the page through the above link. After you complete your registration, proceed to step 4 below. 4. Click on “Intel® Web Invoice” on the left-hand side of the page. 5. Click on “Create New Invoice” 6. Enter the PO# you wish to bill against in the box, then click “Create” 7. REQUIRED FIELD “Invoice Number” : Enter your invoice # 8. REQUIRED FIELD “Supplier Invoice Date” & “Ship/Service Date” : you may change/select date using the calendar button. a. **NOTE: back dating this document will not result in earlier payment of funds, PO terms still apply. 9. REQUIRED “Add” column to the left, check the box(es) for each line being billed (this activates each line) 10. If you are billing the total amount of the line, you can proceed to step 13 a. Partial billing parts, overwrite the “#” of parts listed with the “#” of parts you are billing b. Partial billing price, overwrite the total “$” listed with the amount you wish to bill c. If you don’t know how much money (or number of parts) remains to be billed, click on the orange dot to the right of each line. The remaining amount available will be calculated and displayed in a separate box. 11. Quantity Discount: if there is not additional discount for quantity, leave this blank. 12. Freight: Bill for freight, if applicable. 13. REQUIRED FIELD “US Sales Tax” : Enter the exact dollars & cents; or if no tax, enter “0”. 14. Additional Invoice Line Details: Enter any additional notes, if applicable. Otherwise, leave blank. 15. Click on “Review Invoice” : If all is correct, proceed to the next step. If there are errors, click on “Edit Invoice” and you will be returned to the form to make changes. Once you have finished entering the changes, click on “Review Invoice” again to check your work. 16. Once you are satisfied the invoice is correct, click on “Submit Invoice” 17. Upon clicking “Submit Invoice”, a confirmation # will be displayed. You can print the invoice by pressing the print button at the top of your browser. 18. After printing a copy of the invoice, check the box on the top right hand corner “I have made a copy of this invoice for myself”. 19. Once this is completed, you may click “Create New Invoice” and repeat these steps for another invoice or