Web Invoice Self Help

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Web Invoice Self Help

All type of PO will need to submit invoice to Intel in order to get the payment except PO with ERS (Evaluated Receipt Settlement) line item.
ERS, whereby invoices are automatically generated upon goods received; it is only applicable to certain
countries/ goods purchase.
Please check through the line item if it is ERS categorized

Step	Action
1	Go to Intel Web Invoice.
2	Click Create New Invoice link.
2	Result: The Create New Invoice screen will be displayed.
3	Enter PO number. For example, 4200103597.
3	Note: You must enter the entire PO number in the PO field for Intel Web Invoice to retrieve the requested information and in order to continue.
4	Click Create button.
	Result: The invoice for PO number entered will be created.
	Notes: The invoice generated requires supplier to fill in additional mandatory fields. The supplier assumes responsibility to submit complete and accurate invoices.
5	Update the mandatory fields, Invoice number Supplier invoice date Ship/Service Date Add (PO Line)
6	Click Review Invoice button.
	Result: The Review Invoice screen will be displayed.
	Note: The errors and missing fields will be notified in red.
7	Click Submit Invoice button. OR, Click Edit Invoice button for amendment.
	Result: The TAX Invoice Confirmation screen will be displayed.
	Notes: Once suppliers click on the Submit Invoice button, the invoice is immediately interfaced into the Intel back-end system and cannot be changed through Web Invoice tool. Supplier may print a copy of the generated invoice confirmation.

Following Intel invoice requirements will ensure that your invoice is paid within negotiated contract terms.
The quickest way to invoice Intel is by using the Intel Web Invoice.
If you wish to prepare invoices without using the Intel Web Invoice, please ensure your invoice has the required information for your region.

You must enter the entire PO number for Intel Web Invoice to retrieve the requested information. Click Search for a PO, narrow the search criteria, and select the correct PO number.
OR,
The PO you are seeking might have been converted from Intel’s prior system of record to the current one. Click Converted PO Numbers link to view and retrieve converted PO.
OR,
Contact your Intel Contact for more enquiries.

Step	Action
1	Go to Intel Web Invoice.
2	Click Create New Invoice link.
2	Result: The Create New Invoice screen will be displayed.
3	Enter PO number. For example, 4200103597.
3	Note:You need to modify your profile setting in order to view more search results.
4	Click Add PO to Profile button.
	Notes: If successful, the acknowledgement message will be displayed. OR, Error message will be displayed.
	Note It takes 1 to 2 minutes to update your profile to the system. Error message will be generated in case the same Supplier Number/Vendor ID has already clicked on the same PO and still pending for approval.
5	Click Create button again to view the newly added PO result.

You may retrieve the bill to information by referring to detailed PO.

Step	Action
1	Go to Intel Web PO.
2	Enter PO number. For example, 4200103597.
2	Click Search button.
2	Result: The PO record will be generated.
4	Click PO number.
	Results: The detailed PO will be displayed in new tab. The bill to information will be displayed on the left of the generated record.
	Notes: English language of bill to information in unavailable for PO with RMB and TWD currency. Please e-mail ap-po.support@intel.com for bill to information. If you are not able to submit through web Invoice, please submit paper invoice to Intel.

The Ship/Service date for service invoice is normally based on actual date the service was delivered/performed. A service invoice that was sent via the Web will go through an RFA (Request for Approval) process that requires the end-user at Intel to approve/reject the Intel Web Invoice.

Enter the total amount of Tax/VAT/GST applied to the invoice. If there is no Tax/VAT/GST for the invoice, you must enter an amount of "0." You need to enter a Total Tax for the invoice, even if the Total Tax is "0". The application will not calculate the amount of total tax on your invoice for you.

Scenario 1: Using Intel Web PO.

Step	Action
1	Go to Intel Web Invoice.
2	Click Create New Invoice link.
2	Result: The Create New Invoice screen will be displayed.
3	Enter PO number. For example, 4200103597.
3	Note: You must enter the entire PO number in the PO field for Intel Web Invoice to retrieve the requested information and in order to continue.
4	Click Create button.
	Result: The invoice for PO number entered will be created.
	Notes: The invoice generated requires supplier to fill in additional mandatory fields. The supplier assumes responsibility to submit complete and accurate invoices.
5	Update the mandatory fields, Invoice number Supplier invoice date Ship/Service Date Add (PO Line)
6	Click Review Invoice button.
	Result: The Review Invoice screen will be displayed.
	Notes: The errors and missing fields will be notified in red.
7	Click Submit Invoice button. OR, Click Edit Invoice button for amendment.
	Result: The TAX Invoice Confirmation screen will be displayed.
	Notes: The errors and missing fields will be notified in red. Once suppliers click on the Submit Invoice button, the invoice is immediately interfaced into the Intel back-end system and cannot be changed through Web Invoice tool. Supplier may print a copy of the generated invoice confirmation.

Scenario 2: Submit a paper invoice.

Step	Action
1	Go to Intel Web Invoice.
2	Click Create New Invoice link.
2	Result: The Create New Invoice screen will be displayed.
3	Enter PO Number. For example, 3000123456.
3	Note: You must enter the entire PO number in the PO field for Intel Web Invoice to retrieve the requested information and in order to continue.
4	Click Create button.
	Result: An error message might be displayed on screen.
	Notes: You might not be able to submit a web invoice for a specific PO. You would have to submit a hardcopy invoice.

Please follow the steps below.

Step	Action
1	Go to Intel Web Invoice.
2	Click Create New Invoice link. Result: The Create New Invoice screen will be displayed.
3	Enter PO number. For example, 4200103597 Note: You must enter the entire PO number in the PO field for Intel Web Invoice to retrieve the requested information and in order to continue.
4	Click Create button. Results: The invoice for PO number entered will be created. Notes: The invoice generated requires supplier to fill in additional mandatory fields. The supplier assumes responsibility to submit complete and accurate invoices.
5	Update the mandatory fields: Invoice number. Supplier invoice date. Ship/Service Date.
6	To attach a document: Click Result: The Upload File screen will be displayed. Click Browse button and select the document that need to be uploaded. Note: Only .pdf .doc .docx .jpg .jpeg .xls .xlsx .csv file format allow. Max file size is 25 MB.
7	Click Add button. Then Click Upload button.
8	Select PO Line.
9	Click Review Invoice button. Result: The Review Invoice screen will be displayed. Note: The errors and missing fields will be notified in red.
10	Click Submit Invoice button.